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Bosco System Catholic Schools Policy on Fundraising

All fundraising activity for the Bosco Catholic School System will be coordinated by the Development office. This is to ensure that the message being presented by the system is consistent and that donors are not over solicited for funds on behalf of the school. All new fundraising events and those wishing to make substantial changes (timeframe, scope, audience) must be approved through the following process.

For the purposes of this policy a Fundraiser is defined as a solicitation of funds from individuals, families, businesses, or groups to support a cause related to the school system, but not covered by the approved budget process. Anyone representing a recognized cause of the Bosco Catholic School System needing additional funds for a budgeted item or activity should work with their supervisory administrator and the development director to secure funds before requesting a Fundraiser. Standard budgeted fees, tuition, camp fees, activity passes, booster club merchandise sales and admission passes are not considered fundraisers.

1 – Submit the Application for Fundraising Event form to the office at least 30 days prior to the fundraiser. Applications with less than enough time may be rejected due to limits on publicity and quality of image.

2 – In collaboration, the administrative team (consisting of the Principal, Development Director and School Operations Manager)  will analyze the fundraiser upon the three following criteria.

2a – The fundraiser must not detract from or conflict with the greater fundraising efforts of the school. (STO, Annual Fund, Fun Run)

2b – The fundraiser does not take too much student, parent, faculty, or administrative time.

2c – The fundraiser is for something not covered through the annual operating budget of the school.

3 – An appeals committee made up of three members of the foundation committee will assist in considering requests. Approval must be granted before the event may proceed.

Fundraisers will be approved or denied based upon the criteria discussed above. The development office will be responsible for returning a written description of reasons for the approval or denial of an event within 7 days of application. Please understand that the purpose of this policy is not to take away from community involvement in the school but rather to encourage a common and consistent theme of stewardship. We must be careful to be good stewards of all that is given to us and to ask for support only in manners consistent with what has been communicated to the community. If you have any questions or concerns about this policy please contact the Don Bosco office.